KithHR: Run your workforce
automatically
in one simple app
KithHR is the simple app that helps you run your workforce automatically—so you spend less time managing staff and more time growing your business.
Dashboard
Team Status
Empowering Teams Across the UK
How We Compare
See why forward-thinking managers are switching from "The Mess" to KithHR.
| Capability | KithHR | Paper/Excel |
|---|---|---|
| Secure PIN Verification | ||
| Live GPS Site Radar | ||
| Automated Gross Pay Math | ||
| Drag-and-Drop Scheduling | ||
| HMRC-Ready Data Exports | ||
| Real-Time Breach Alerts | ||
| Cloud-Based Accountability | Sometimes |
Stop settling for "Good Enough" systems that cost you money.
The "Old Way" is Costing You.
Still using paper timesheets or basic spreadsheets? You're likely losing 5-10% of your labor budget every month.
The Manual Chaos
- Buddy PunchingFriends clocking in for each other, costing you thousands.
- Paper TrailsDeciphering messy handwriting and lost timesheets.
- Payroll DisputesHe-said-she-said arguments over 'missing' hours.
- Scheduling NightmaresWhatsApp groups and Excel files that nobody reads.
The KithHR Certainty
- Secure KioskPIN verification ensures only the right person clocks in.
- Instant VisibilitySee exactly who is on-site right now on the Live Map.
- Automated MathHours, breaks, and overtime calculated in one click.
- Smart SchedulingDrag-and-drop rotas with zero double-booking.
One Platform.
Zero Complexity.
Stop switching between four different apps. KithHR brings your map, calendar, time-clock, and payroll math into a single, beautiful interface.
VERIFYING IDENTITY...
Gemini 1.5 AI Active
The High-Security Site Foundation
Absolute attendance security meets next-generation AI intelligence to protect your bottom line.
Secure Tablet Kiosk
Drop any iPad on a desk or mount it to a wall. Our lightning-fast PIN engine instantly verifies staff as they walk in. Secure your operations and eliminate time-theft for good.
- Offline Mode Resiliency
- Advanced Identity Verification
- Works on Any Modern Tablet
AI Management Assistant
Meet your automated HR co-pilot. Automate shift scheduling, instantly decode complex HR policies, and get proactive alerts on labor burn rates before they hit your bottom line.
- Automated Shift Generation
- Live Labor Cost Forecasting
- Proactive Compliance Alerts
A Professional Feature Ecosystem
Engineered for high-performing teams who demand precision, security, and AI-driven growth.
AI Time Clock & Security
Absolute certainty that the right person is on-site at the right time.
End Scheduling Chaos
One unified calendar to replace the mess of WhatsApp and Excel.
AI Business Intelligence
A 24/7 AI analyst that spots trends before they cost you money.
Automated Payroll Reports
The hard math done for you. Ready for your internal payroll.
How It Works
1. Desktop Dashboard
Managers use the web app on a computer to manage employees, shifts, and view reports.
2. Zero-Friction Kiosk
Open kithhr.co.uk on any iPad or Tablet browser. Native iOS and Android apps coming soon.
3. Real-Time Sync
Staff clock in via the tablet. Data syncs instantly to your manager dashboard.
Built for Your Industry
Construction & Sites
The #1 entry niche for KithHR. Eliminate paper timesheet errors on loud, busy sites. One tablet on-site handles dozens of workers, syncing data instantly to the cloud. HMRC-ready reports are ready in seconds.
Boutique Retail & Hospitality
Manage complex, rotating schedules without the headache. KithHR handles late shifts and multi-role staff with ease, generating payroll-ready reports in 3 clicks. Perfect for growing chains.
Turn Any Tablet into a Powerful Time Clock
KithHR is designed to work with the hardware you already own. Simply open your browser and go.
Secure Site Attendance without Cloud Tracking
Unlike competitors who store sensitive data in the cloud, KithHR keeps identity safe. All attendance verifications are processed locally on your authorized kiosk using encrypted mathematical representations—never raw photos. 100% verifiable privacy, zero compromise on security. Verified by ICO Standards →
Engineering a Better Workforce
We focus on the technical reliability and security that managers need to scale their business.
Stop Wage Theft
KithHR acts as a secure UK attendance application that eliminates employee time fraud and buddy-punching in the workplace. By enabling a dedicated PIN kiosk on any authorized tablet, managers gain absolute certainty about who is on-site in real-time. Unlike traditional time tracking systems that rely on paper logs or unsecure card clocks, our secure kiosk requires unique PIN-based employee verification. This ensures that the exact person clocks in for their assigned shift every single time. It protects your business bottom line from unnecessary labor costs and payroll inflation, which can otherwise drain 5% to 10% of small business budgets. Built to support modern workforce operations, the kiosk records exact sign-in events locally on the device cabin. It keeps digital timesheets compliant with UK GDPR regulations, storing all employee data using industry-standard local database encryption without uploading sensitive photos to external clouds.
Pre-Payroll Automation
KithHR automates gross pay calculations to streamline pre-payroll preparation for UK managers. The platform does the complex arithmetic automatically, converting employee clock-in events into accountant-ready timesheet summaries in under 60 seconds. Rather than wasting hours reconciling manual spreadsheets or paper cards, managers can export clear reports with one click. Based on statutory UK employment standards, the system tracks hours, calculates overtime rates, and deducts scheduled breaks according to your specific site rules. It also automates holiday accrual tracking at the statutory 12.07% rate, ensuring accurate logs for paid leave and sick days. These detailed compliance records are saved with a complete digital audit trail, supporting your business record-keeping. The exported payroll summaries can be sent directly to your accountant or synced with financial applications like Xero, reducing administrative workload and payroll preparation errors.
Zero Hardware Costs
KithHR is designed to run on the standard hardware your business already owns. There is no need to purchase expensive, proprietary time clock machines or sign restrictive long-term hardware contracts. You can turn any standard Apple iPad, Android tablet, or old desktop computer into a secure time clock kiosk in under two minutes. Simply open a browser link on the device and pin it to the home screen for a zero-friction, full-screen sign-in terminal. The kiosk application operates as a Progressive Web App (PWA) with offline resilience, meaning staff can clock in even if the site Wi-Fi fails. Once the internet connection is restored, the local timesheet records sync automatically with the manager dashboard. This flexible, hardware-agnostic setup allows construction sites, retail stores, and care homes to launch digital attendance tracking instantly without initial capital expenditure.
Proven Results
See how businesses are transforming their workforce management with KithHR.
Apex Construction
Paper timesheets were leading to an estimated 8% weekly wage theft via buddy punching across 4 active sites.
Deployed KithHR Secure Kiosks using standard iPads in site cabins within a single afternoon.
Achieved 100% compliance in 2 weeks. Saved an estimated £4,200/month in fraudulent wage claims.
The Grand Hotel Group
Complex 24/7 rotating shifts were causing chronic scheduling gridlock, double-booking errors, and manager burnout.
Migrated to KithHR's AI-assisted shift calendar with automatic conflict detection and rule constraints.
Reduced scheduling admin time by 90% and completely eliminated overlapping shift errors.
Simple, Transparent Pricing
Start with a 14-day free trial. No credit card required.
Essential
The perfect starting point to digitize your timesheets and stop the paperwork.
- Up to 10 Employees
- Mobile PWA Clock-In
- PIN-based Kiosk Verification
- Unlimited Scheduling & Rota
- Timesheets & Attendance Tracking
- Staff Performance Logbook
- Holiday & Absence Management
- Payroll & Labour Cost Reports
- Forecasting & Variance Reports
- Calendar Labour Cost View
- Audit Log
- Standard PDF Exports
Pro
Absolute security and AI-powered intelligence for growing teams.
- Everything in Essential, plus:
- Up to 500 Employee Seats
- Secure Tablet Kiosk
- AI Attendance Analyst (💡)
- AI Chatbot Assistant (🤖)
- Live Labor Burn Tracking (🔥)
- Automated Probation Guardian (🛡️)
- Geofencing & GPS Verification
- Automated Exception Alerts
- HMRC-Style Payroll Drafts
- Advanced Labour Forecasting
- Performance Logbook
What is Buddy Punching?
Buddy punching is when an employee clocks in or out for a colleague. It is a form of wage theft that can cost businesses up to 7% of their annual labor budget.
What is HMRC Payroll Compliance?
HMRC compliance refers to adhering to UK tax laws regarding National Insurance and income tax. KithHR automates this by providing accurate, audit-ready attendance records. See official GOV.UK guide →
A secure time clock is a device that uses unique identifiers, such as encrypted PINs or local verification, to ensure an employee's identity during clock-in events. UK GDPR Guidance →
Frequently Asked Questions
You can stop 'buddy punching' by using KithHR's secure kiosk on any tablet. Our system tracks exact clock-in locations and times, ensuring only authorized staff can log hours.
Yes, KithHR allows managers to oversee multiple locations from a single dashboard. You can view a live map of attendance across all sites, manage rotating shifts, and track total labor spend in real-time, eliminating the need to switch between different apps or spreadsheets.
Yes, KithHR is a UK-based workforce management platform. All employee records and attendance data are hosted on secure infrastructure within the UK. We maintain strict compliance with UK GDPR and industry-standard encryption protocols to protect your sensitive business information.
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The KithHR Mission
"KithHR was born from a simple realization: managing a workforce shouldn't be a second job. We built this for the site managers and business owners who are tired of being buried in spreadsheets. Our mission is to give you your time back, so you can focus on building what matters."
