✓ Free Forever  ·  Up to 10 Employees  ·  No Credit Card

The Best Free HR Software
for UK Small Businesses

KithHR gives UK teams of up to 10 a complete digital HR system at zero cost. Mobile clock-in, shift scheduling, holiday tracking, and PDF timesheets — all free, all UK-compliant.

Start for Free → See All Features

No credit card required · Free forever up to 10 employees · 14-day Pro trial included

10 Seats
Completely Free
2 Mins
To Set Up Kiosk
4.8 / 5
Customer Rating
UK GDPR
Fully Compliant

What You Get For Free

Everything a small UK business needs to go paperless — at no cost.

📱

Mobile PWA Clock-In

Employees clock in using any smartphone browser. No app download required.

🔐

PIN-based Kiosk

Mount any tablet as a shared entry point with PIN-code clock-in for your team.

📅

Shift Scheduling

Build weekly rotas, publish shifts, and manage availability on an intuitive calendar.

📄

PDF Timesheets

Export UK-compliant timesheet reports ready to share with your accountant or payroll provider.

⏰

Holiday Accrual

Statutory UK holiday tracking at the 12.07% accrual rate, automatically calculated.

📊

Absence Logging

Record sick days, holidays, and other absences with a full audit trail.

Free vs Pro — Complete Comparison

Start free and upgrade when you need AI-powered tools or a team over 10.

Feature Essential (Free) Pro (from £5.59/user/mo)
EmployeesUp to 10Unlimited
Mobile PWA Clock-In✓✓
PIN-based Kiosk Entry✓✓
Shift Scheduling & Rota✓✓
Basic PDF Reports✓✓
UK Holiday Accrual Tracker✓✓
Sick Day & Absence Logging✓✓
AI Face ID Kiosk✗✓
Geofencing & GPS Verification✗✓
AI Attendance Analytics✗✓
HMRC-Style Payroll Drafts✗✓
Advanced Labour Forecasting✗✓
Automated Exception Alerts✗✓
Start Free — No Card Needed ⚡ Try Pro Free for 14 Days
📍 UK-First Platform

UK Compliance Built In — Even on the Free Plan

Unlike generic HR tools built for the US market, KithHR is designed around UK employment law. Every report, every calculation, every alert is calibrated for British businesses from day one.

  • Statutory holiday accrual at 12.07% (UK rate)
  • Sick day tracking aligned with SSP rules
  • UK GDPR-compliant data storage
  • HMRC-ready payroll exports (Pro)
  • Right to work audit trail support
  • UK date, time, and currency formatting

🤖

Upgrade When You're Ready

When your team grows beyond 10, unlock AI Face ID, Geofencing, and HMRC payroll tools.

£6.99
/ user / month · cancel anytime
⚡ Start 14-Day Pro Trial Free

Frequently Asked Questions

Everything you need to know about KithHR's free HR software for UK businesses.

Is KithHR completely free for small businesses in the UK?
Yes. The KithHR Essential plan is free forever for businesses with up to 10 employees. There is no credit card required to get started and no trial expiry on the free tier. You simply sign up and begin managing your team immediately.
What happens when I grow beyond 10 employees?
When your team exceeds 10 people, you can upgrade to KithHR Pro at £6.99 per user per month (or £5.59/user/month on the annual plan). This unlocks unlimited seats, AI Face ID for your kiosk, geofencing, and HMRC-ready payroll tools.
Does the free HR software help with UK compliance?
Yes. Even on the free Essential plan you get UK holiday accrual tracking at the statutory 12.07% rate, sick day logging, and basic PDF timesheets ready to share with your accountant — all aligned with UK employment standards.
Do employees need to download a separate app?
No. KithHR is a Progressive Web App (PWA). Employees simply open a browser link on any smartphone to clock in or view their schedule. No app store required. For touchscreen kiosk sign-in, managers can also set up a shared tablet with PIN-based entry.
Is KithHR GDPR compliant and secure for UK businesses?
Absolutely. All data is stored on Google Cloud's European infrastructure and protected under UK GDPR. We never store raw facial photos. Biometric Face ID (Pro plan) processes facial descriptors only on the locked kiosk device and never uploads them to the cloud.
Can I migrate from spreadsheets to KithHR for free?
Yes. KithHR supports CSV employee imports on all plans, making it straightforward to transition from a manual Excel sheet to a digital HR system in minutes.

Start Managing Your UK Team for Free

Join small businesses across the UK using KithHR to replace spreadsheets and timecards with a modern, intelligent HR platform.

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No credit card · Free forever up to 10 employees