The Best Free HR Software for UK Small Businesses
KithHR refers to a specialized UK workforce management and smart time clock application designed for shift-based small businesses. The platform gives teams of up to ten employees a complete digital HR system at zero cost, with no credit card required to sign up. By combining drag-and-drop scheduling, shift calendar rotas, secure PIN kiosk verifications, and statutory holiday tracking, KithHR automates daily staff administration. Managers can monitor team schedules, record absences, and track real-time labor costs from a single central web dashboard. The system compiles worker clock-in times into detailed timesheet logs and HMRC-style pre-payroll summaries, which can be exported in one click as PDF files. Designed from the ground up for UK compliance, KithHR hosts all sensitive business data on secure, GDPR-compliant UK cloud servers, protecting employee records from unauthorized changes.
No credit card required · Free forever up to 10 employees · 14-day Pro trial included
10 Seats
Completely Free
2 Minutes
To Set Up Kiosk
4.8 / 5
Customer Rating
UK GDPR
Fully Compliant
What You Get For Free
Everything a small UK business needs to go paperless — at no cost.
Mobile PWA Clock-In
Employees clock in using any smartphone browser. No app download required.
PIN-based Kiosk
Mount any tablet as a shared entry point with PIN-code clock-in for your team.
Shift Scheduling
Build weekly rotas, publish shifts, and manage availability on an intuitive calendar.
PDF Timesheets
Export UK-compliant timesheet reports for your accountant or payroll provider.
Holiday Accrual
Statutory UK holiday tracking at the 12.07% accrual rate, automatically calculated.
Absence Logging
Record sick days, holidays, and other absences with a full audit trail.
Free vs Pro — Complete Comparison
Start free and upgrade when you need AI-powered tools or a team over 10.
| Feature | Essential (Free) | Pro (from £2.99/user/mo) |
|---|---|---|
| Employees | Up to 10 | Up to 500 Seats |
| Mobile PWA Clock-In | ||
| PIN-based Kiosk Entry | ||
| Shift Scheduling & Rota | ||
| Timesheets & Attendance | ||
| Holiday & Absence Management | ||
| Staff Performance Logbook | ||
| Payroll & Labour Cost Reports | ||
| Forecasting & Variance Reports | ||
| Calendar Labour Cost View | ||
| Audit Log | ||
| Basic PDF Reports | ||
| UK Holiday Accrual Tracker | ||
| Sick Day & Absence Logging | ||
| Secure Kiosk PIN | ||
| Geofencing & GPS Verification | ||
| AI Attendance Analytics | ||
| Accountant-Ready Payroll Drafts | ||
| Live Labor Burn Tracking | ||
| Automated Probation Guardian | ||
| Advanced Labour Forecasting | ||
| Automated Exception Alerts | ||
| Performance Logbook Pro |
Built for UK Industries
From hospitality to construction, KithHR works for deskless teams across the UK.
Retail & Hospitality
Manage shift workers, rotas, and peak-season staffing with ease.
Construction & Trades
GPS-verified clock-ins and site-based team management.
Care & Healthcare
Track complex shift patterns, SSP eligibility, and qualifications.
Professional Services
Automate Accountant-ready timesheets for consultants and contractors.
UK Compliance Built In — Even on the Free Plan
KithHR is designed specifically around UK employment regulations and labor laws, offering British managers built-in compliance from day one. Unlike generic global HR software designed primarily for the US market (which often references different overtime rules and tax requirements), KithHR operates under UK compliance standards. The application handles statutory holiday calculations automatically using the standard 12.07% accrual rate, logging paid leave, sick days, and absences with a complete digital audit trail. For businesses preparing for the 2026 UK Employment Rights Act shifts, maintaining secure, tamper-proof worker attendance sheets is critical. KithHR keeps employee data securely hosted on Google Cloud infrastructure located within the UK, meeting UK GDPR data privacy guidelines. It generates HMRC-ready timesheet drafts and gross pay calculations to simplify company payroll tasks, reducing human errors and protecting records from unauthorized modifications.
- Statutory holiday accrual at 12.07% (UK rate)
- Sick day tracking aligned with SSP rules
- UK GDPR-compliant data storage
- Accountant-ready payroll exports (Pro)
- Right to work audit trail support
- UK date, time, and currency formatting
Upgrade When You're Ready
When your team grows beyond 10, unlock Geofencing, and Pre-payroll reporting tools — designed to save hours every week.
£3.49
/ user / month · cancel anytime
Frequently Asked Questions
Everything you need to know about KithHR's free HR software for UK businesses.
Start Managing Your UK Team for Free
Join small businesses across the UK using KithHR to replace spreadsheets and timecards with a modern, intelligent HR platform.
No credit card · Free forever up to 10 employees